How to look up your production in the MLS

How to look up your production in the MLS

The end of the year means business planning for most real estate agents, and that usually includes analyzing their past year and planning for the upcoming year. One of the things that is necessary for an effective business plan is to know your numbers! In this post, I’ll explain how to look up your production and prior sales in the MLS. You can also very quickly analyze your past production for number of transactions and average price point.

Here are the steps for flexMLS:

  1. Go to Quick Search
  2. Select the Status of Closed, then select “See All and Select Date Ranges…”
  3. Check the box next to Close of Escrow date and enter your date range (for example, to see all 2018 transactions, you would type in 1/1/2018 and 12/31/2018, respectively). You can also search by “days back” by clicking the arrows between the words Close of Escrow and the date range. This will allow you to search 365 days back, if you prefer.
  4. Next, scroll down and find an empty white box with a green plus (+) sign that says “Add a field to the search“. Click on this box and type the word “member” (no quotes).
  5. From the pop-up that appears, select Listing/Selling Member. This will add a field to your search that looks like this.
  6. Enter your name or MLS ID in the search box and click Find.
  7. Highlight your name when it appears in the results, and check all four boxes to the right: Listing Member, Co-Listing Member, Selling Member, Co-Selling Member. This will ensure you pull all of your transactions, whether you represented the buyer or seller (or both!).
  8. Ensure that you have selected Or and not And in the Listing/Selling Member box. If you select And, you will only be searching transactions that you double-ended (represented both buyer and seller).
  9. Click View Results to see your transactions!

At this point, you can click on the CMA button on the top right, and select the Statistical Buyer’s CMA to get a quick analysis of your total number of sales, total volume, average sales price, and average days on market.

While this is a quick and easy way to pull your numbers from MLS, it won’t include any transactions that happened off-market or off-MLS. Additionally, it does not include your Gross Commission Income (GCI), nor does it factor in any costs associated with the sale.

A better way to track your closings is doing so throughout the year as part of your Transaction Management system. There are a lot of systems out there, but one of my favorites is LionDesk. LionDesk will track your sales and GCI, as well as provide a handy Transaction Checklist to help you keep track of deadlines. In addition, it is a full-functioning CRM that you can use to market to your database, keep in touch with clients, log interactions, upload documents, and more! Learn more about LionDesk or sign up for a free 30-day trial here.

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